Softilo Dispense

GDP records and the ledger in the same transaction.

Accounts, stock and Good Distribution Practice records in one system: batch, expiry, quarantine and Responsible Person release sit in the same transactions as the general ledger and stock valuation.

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For UK pharmaceutical and medical-device wholesalers

Batches with expiry, receipt, quantity on hand and GDP status: released, quarantine, rejected or recalled.

The problem

Wholesalers keep GDP records in one place and accounts in another, so proving where a batch went, or what it was worth, means pulling both together under inspection.

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Softilo Dispense on screen

Softilo Dispense · WalkthroughScreen recording · demo data · no sound

What it does

6 things Softilo Dispense does properly

Quarantine on receipt

Batch and expiry on every line. Stock arrives in quarantine and expired stock is refused.

Responsible Person decisions

Release, reject, re-quarantine and recall, recorded with who, when and why. The database refuses anyone who isn’t an active RP.

FEFO dispatch

Only released, in-date batches go out, earliest expiry first, respecting each customer’s minimum shelf life.

Customer licences

POM and P medicines go only to customers with a verified, in-date entitlement, kept with each dispatch.

Cold chain

Data-logger import and excursion detection. Exposed stock goes on hold until an RP records an assessment.

Controlled drugs and recalls

A running CD register per product, batch tracing from supplier to every customer, and a printable RP audit pack.

Quality bars

Rules it doesn’t break.

The books always balance: An unbalanced journal is refused by the database at commit, and money is never held as a floating-point number.
History can’t be rewritten: Journals and the audit log are append-only. A correction is a new entry.
Each business sees only its own: Postgres row-level security keeps companies apart, even if application code has a bug.
Batches equal stock equals ledger: Integrity checks tie batches to stock and stock to the ledger.

Specification

Under the bonnet

Demo company: Mersey Pharma Distribution Ltd, a fictional wholesaler
Entitlements: WDA(H) · GPhC premises · GMC · dispensing doctor · NHS trust
Stack: Next.js · Fastify · PostgreSQL
Regulatory: Some points still need a Responsible Person or adviser to confirm

Straight answers

What it doesn’t do (yet)

Customer returns
Write-off of rejected or expired stock
CD destruction and returns entries
Device conformity and UDI fields
Northern Ireland “UK Only” checks
MTD, Open Banking feeds and multi-factor sign-in

Need one of these now? We can build it for you as a services project.

See Softilo Dispense for yourself.

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