ERP for importers

Softilo ERP

Accounts, stock and landed cost in one system.

For businesses outgrowing bookkeeping software: purchase orders in any currency, freight and duty spread across stock to the penny, postponed import VAT, and invoices that issue stock at landed cost.

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For UK importers and wholesalers

Shipments list with container numbers, MRNs, arrival dates, goods value, landed costs and uplift for each shipment.

The problem

Importers spread freight, duty and broker fees across products by hand in spreadsheets, handle import VAT outside the books, and keep stock in a different tool from the accounts.

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Softilo ERP on screen

Softilo ERP · WalkthroughScreen recording · demo data · no sound

What it does

6 things Softilo ERP does properly

Landed cost

Group receipts into shipments, then spread freight, duty and fees by value, weight, volume or quantity to the penny.

Purchasing in any currency

Purchase orders, part deliveries and supplier bills matched to receipts, with price and exchange-rate variance.

Postponed import VAT

Import VAT matched to shipments by MRN and carried to the 9-box return.

Inventory

Multiple warehouses, weighted-average costing, stock movements, adjustments and reorder levels.

Sales

Invoices that issue stock at landed cost, credit notes with returns to stock, and printable UK tax invoices.

Books built in

Ledger, banking with UK statement import, VAT and reports, with integrity checks of stock against the ledger.

Quality bars

Rules it doesn’t break.

The books always balance: An unbalanced journal is refused by the database at commit, and money is never held as a floating-point number.
History can’t be rewritten: Journals and the audit log are append-only. A correction is a new entry.
Each business sees only its own: Postgres row-level security keeps companies apart, even if application code has a bug.
Stock equals the ledger: Both are written in the same transaction, and the integrity report checks it.

Specification

Under the bonnet

Demo company: Thames Valley Imports Ltd, a fictional housewares importer
Replaces: Bookkeeping software plus a separate stock tool
Stack: Next.js · Fastify · PostgreSQL
Checks: Property tests and an end-to-end importer cycle

Straight answers

What it doesn’t do (yet)

Submitting returns to HMRC (MTD)
Open Banking feeds
Multi-factor sign-in
Multiple entities
File importers from other systems
Payroll

Need one of these now? We can build it for you as a services project.

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