Softilo Provisions

Accounts, stock, landed cost and food traceability.

Batches, use-by dates and allergens alongside the ledger: first-expiry-first-out picking, recall tracing, wholesale pricing and delivery routes, production runs, catch weight and alcohol duty.

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For UK food and drink wholesalers, importers and small producers

Sales orders with customer, delivery date, lines and status from open to invoiced.

The problem

Food businesses track batches, allergens and dates in one place and invoices in another, so a recall means an afternoon of cross-checking while the clock runs.

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Softilo Provisions on screen

Softilo Provisions · WalkthroughScreen recording · demo data · no sound

What it does

6 things Softilo Provisions does properly

Batches and use-by dates

Codes and dates captured on receipt, FEFO on invoices, and use-by as a hard block, with minimum remaining life per customer.

Recall trace

From a batch back to supplier and receipt, forward to every customer, and through production in both directions.

Allergens and specifications

Versioned specs with the 14 allergens, an allergen matrix and PPDS (Natasha’s Law) label data.

Orders, picks and routes

FEFO pick lists, price lists with quantity breaks, delivery routes on set days, back-orders and short-dated reductions.

Production and catch weight

Versioned recipes, production runs with actual batch costing, and products invoiced by actual weight.

Alcohol duty and packaging

Bonded warehouses and the monthly duty worksheet, Plastic Packaging Tax worksheets, pEPR data and deposit lines.

Quality bars

Rules it doesn’t break.

The books always balance: An unbalanced journal is refused by the database at commit, and money is never held as a floating-point number.
History can’t be rewritten: Journals and the audit log are append-only. A correction is a new entry.
Each business sees only its own: Postgres row-level security keeps companies apart, even if application code has a bug.
Batches equal stock: Integrity checks tie batches to stock and stock to the ledger.

Specification

Under the bonnet

Demo company: Severn Fine Foods Ltd, a fictional wholesaler
VAT: Zero-rated food, standard-rated drinks and snacks, postponed import VAT
Duty: Worksheets for you to file; nothing is sent to HMRC yet
Stack: Next.js · Fastify · PostgreSQL

Straight answers

What it doesn’t do (yet)

Label printing and spec sheet uploads
Barcode scanning
Promotions
Production planning
Filing duty, PPT and pEPR returns with HMRC and the regulators
Submitting VAT returns to HMRC (MTD)

Need one of these now? We can build it for you as a services project.

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